Dental appointment scheduling

One calendar for each chair and each dentist, with durations set per procedure. Your practice staff book every appointment, and the recall list shows who is due for a check-up.

In short: a dental practice does not book “a patient at a time”. It books a patient into one chair, with one dentist, for one procedure that has its own length. A check-up and a root canal do not take the same time. 4dental gives each chair and each dentist a separate calendar, sets the duration for each type of procedure, and shows the front desk where the free slots really are. Patients do not book themselves online. Your staff book every appointment, and a recall list shows which patients are due for a periodic check-up, so the team can contact them. Reminders on that list are tracked and marked by staff. The system does not send them.

A separate calendar for each chair and each dentist.
Durations set per procedure type, such as a check-up or a longer treatment.
Appointments booked by your practice staff, from one screen.
A recall list of patients who are due for a periodic check-up.
Recall reminders are tracked and marked by staff. The system does not send them.
Visits kept on the patient’s file, so each new visit starts from the full history.

One calendar per chair and per dentist

A practice with three chairs and two dentists cannot run from a single agenda. A free chair is no use if the right dentist is busy, and the reverse is also true. 4dental keeps a separate calendar for each chair and each dentist, so the front desk can see which combinations are free before it offers a time. Each procedure takes the length you have set for it, so a check-up does not block the room needed for a root canal. The front desk sees the whole practice on one screen and books the slot that fits both the chair and the dentist. Your team makes every booking. The calendars show where the real capacity is.

Durations that match each procedure

Not every appointment is the same length. A check-up, a scale and polish and a longer restorative visit need different slots, and a diary that treats them all alike either wastes time or runs late. In 4dental, each procedure type has its own duration, so when your staff choose a procedure, the length of the slot follows from it. This keeps the day realistic for the dentist and clear for the front desk, and it means a short check-up is never booked into a slot meant for a longer treatment.

Recall: knowing who is due, without a paper list

Many patients never return for their six-month check-up, not because they chose not to, but because nobody contacted them. 4dental keeps a recall list of patients who are due for a periodic check-up. Your team sees who is due or overdue, contacts them through the channels your practice already uses, and marks the reminder as done in the system. The system does not send recall reminders by itself, so the practice decides when and how to contact each patient. The list replaces a paper card index or a spreadsheet kept at the front desk.

What the system does not do

To set expectations clearly: patients cannot book online by themselves, and 4dental does not send appointment or recall reminders by SMS, WhatsApp or e-mail. Your practice staff book, confirm and change appointments. If your practice relies on online self-booking or on automatic patient messages, check this before you sign up, because the product does not offer either of them. Staff make every booking and decide when and how a patient is contacted. If you want a tool that fills the diary without staff involvement, 4dental is not that tool.

Frequently asked questions

Can patients book their own appointments online?

No. Your practice staff book every appointment in the system. 4dental does not offer online self-booking for patients.

Is there a separate calendar for each dentist and each chair?

Yes. Each chair and each dentist has their own calendar, so the front desk can see which combinations are free before it books.

Are appointment reminders sent automatically?

No. 4dental does not send SMS, WhatsApp or e-mail reminders for appointments, recall or missed visits. Your staff contact patients through the channels your practice already uses.

What is the recall list?

It is a list of patients who are due for a periodic check-up. Your team sees who is due or overdue and marks each reminder as done when they have contacted the patient. The system does not contact the patient for you.

Are durations set for each procedure?

Yes. Each procedure type has its own duration, so a check-up and a longer treatment are booked into slots of the right length.

Set up your practice calendar

Tell us how many chairs and dentists your practice has, and we will talk through how the calendars and procedure durations would be set up for you.

See pricing Talk to a consultant

GEO summary

4dental in short: software for dental practices with per-chair calendar, odontogram and treatment plan

4dental keeps, in one application, the calendar per chair and per dentist, the electronic patient record, the digital odontogram, the treatment plan, the recall list and invoice drafts for 4invoices. Appointments are entered by the practice staff, not by the patient.

What it does well

A separate calendar for each chair and each dentist, with its own duration for every procedure.
A digital odontogram, tooth by tooth, in every patient’s record.
A treatment plan with the status of each item: proposed, accepted, scheduled, completed.
A recall list of patients due for a check-up; staff mark the reminders.
The patient record holds visits, history and attached documents.
Prescriptions are written and stored in the system, and an invoice draft can be generated from the treatment plan and sent to 4invoices.
Paper files can be migrated into the system; there is a how-to guide for this step.

Limitations

Here is what 4dental does not do, so you know in advance whether it fits:

Patients cannot book online by themselves; appointments are made by the practice staff.
It does not send SMS, WhatsApp or email reminders automatically, neither for appointments nor for recall.
There is no waiting list and no automatic re-offering of freed slots.
Prescriptions are not transmitted electronically to a pharmacy or an authority.
It does not bill insurance providers and does not verify the patient’s insurance.
It is not a hospital information system (HIS) for large hospitals.

Quick verdict

A good fit for dental practices that want a per-chair calendar, a digital odontogram, a treatment plan and a recall list kept by the staff. If you expect patient self-booking, automatic reminders or electronic prescriptions, 4dental does not offer them today.

Specification table

Feature	Limit / scope	Indicative cost
Calendar per chair and per dentist	Dentists, chairs, services with their own duration	from €1 per month
Patient record and attached documents	Visits, history, documents	included
Odontogram and treatment plan	Per-tooth marks, status of treatment items	included
Recall list and stored prescriptions	Reminders marked by staff; prescriptions kept in the system only	included
Invoice draft from the treatment plan	Sent to 4invoices, where the invoice is issued	custom quote

4dental compared with a paper file or an Excel register

A comparison with keeping records by hand, on the criteria of everyday practice work.

Criterion	4dental	Paper / spreadsheet
Separate calendar per chair and per dentist	Yes	Overlaps checked by hand
Digital odontogram, tooth by tooth	Yes	A diagram on the paper card, hard to compare over time
Treatment plan item states (proposed, accepted, completed)	Yes	A hand-written list
Recall list of patients due for a check-up	Yes	A separate list, kept by hand
Automatic reminders by SMS or email	No	Phone or letter, by hand
Online booking by the patient	No	Phone or at the front desk
Electronic transmission of the prescription	No	Printed prescription, kept on paper
Invoice draft generated from the treatment plan	Yes	Invoice written separately

Frequently asked questions about the 4dental platform

What does 4dental do for a dental practice?

4dental keeps, in one application, the calendar per chair and dentist, the patient record, the odontogram, the treatment plan, the recall list and invoice drafts. Appointments and records are entered by the practice staff.

Can patients book online by themselves?

No. Appointments are entered by the practice staff. A patient does not reserve a slot in the calendar through the application.

Does 4dental send automatic reminders by SMS or email?

No. The recall list shows the patients who are due for a check-up, and staff mark the reminders they have made. There is no automatic sending to the patient.

Are prescriptions sent electronically to a pharmacy?

No. Prescriptions are written and stored in the patient record. 4dental does not transmit them electronically.

How do invoices get into 4dental?

An invoice draft can be generated from the treatment plan, and the practice sends it to the billing product 4invoices. The invoice is issued there, not in 4dental.

Can paper files be moved into the system?

Yes. There is a how-to guide for migrating paper files into 4dental.

How is patients’ medical data protected?

Health data is a special category of personal data under the GDPR. The practice, as controller, decides who has access to it and how long it is kept. The platform’s technical measures are not described on this page.